Job hunting can be a nerve-wracking experience, and waiting for a hiring decision can feel like an eternity. If you’ve been waiting for a while, you may be wondering how to follow up without being pushy. Sample Email to Follow Up on Hiring Decision is a great way to stay on top of your application and show your continued interest in the position. With our provided examples, you can easily edit them to reflect your unique situation and send a polite and professional follow-up email to the hiring manager.
Following Up on Hiring Decisions: A Guide to Crafting a Professional and Engaging Email
When you’re in the midst of the hiring process, sending a well-crafted follow-up email can make all the difference in securing the best candidate. Whether you’re delivering good news or regretfully informing an applicant they weren’t selected, a thoughtful and professional follow-up email demonstrates your respect for their time and effort.
Here’s a step-by-step guide to help you structure your follow-up email effectively:
1. Subject Line: Make It Clear and Concise
Your subject line serves as the first impression, so make it clear and concise. Avoid vague subjects like “Regarding your application” or “Hiring update.” Instead, opt for a subject line that leaves no room for confusion, such as “Job Offer: Software Engineer Position” or “Thank You for Your Application.”
2. Start with a Warm Greeting
Begin your email with a friendly and professional greeting. If you have the candidate’s name, address them directly. If not, a more general salutation like “Dear Applicant” or “Hello” is appropriate.
3. Deliver the news with Clarity
Get straight to the point and deliver the news clearly and concisely. If you’re offering the job, express your excitement about their selection and briefly mention why they were chosen. If you’re informing them they weren’t selected, express your appreciation for their application and encourage them to stay connected for future opportunities.
4. Express Gratitude for Their Time and Effort
Regardless of the outcome, it’s crucial to express gratitude for the candidate’s time and effort throughout the hiring process. Acknowledge that they took the time to apply and participate in interviews, demonstrating your appreciation for their interest in your company.
5. Provide Additional Information (If Applicable)
If you’re offering the job, include brief details about the next steps, such as when and how they can expect to receive an official offer letter. For unsuccessful candidates, you could offer feedback on their application or direct them to resources that might be helpful in their job search.
6. Keep It Personal and Genuine
While professionalism is key, personalizing your email adds a human touch and shows the candidate you genuinely care about their experience. Avoid using generic templates and take the time to write a genuine and engaging message.
7. Proofread and Send with Confidence
Before hitting send, proofread your email carefully for any errors in grammar or spelling. A well-written and error-free email reflects your professionalism and attention to detail. Then, send your email with confidence, knowing you’ve communicated the decision in a kind and respectful manner.
By following this guide, you can craft a follow-up email that not only conveys the hiring decision but also leaves a positive and lasting impression on the candidate, regardless of the outcome.
Sample Email to Follow Up on Hiring Decision
Example 1: Offer of Employment
Dear (Candidate Name),
I am delighted to offer you the position of (position title) at (company name). We were very impressed with your skills, experience, and enthusiasm during the interview process.
The role will involve (list of responsibilities). You will be reporting to (manager name).
The starting salary for this position is (salary) per year, plus benefits. The start date is (start date).
Please let me know if you accept this offer by (date). I look forward to hearing from you soon.
Sincerely,
(Your Name)
Example 2: Thank You for Interview, Not Selected
Dear (Candidate Name),
Thank you for taking the time to interview for the (position title) position at (company name) on (date). We were very impressed with your skills and experience, and you were a strong candidate.
However, after careful consideration, we have decided to move forward with other candidates whose skills and experience may be a better fit for the role.
We wish you all the best in your job search, and we hope to stay in touch.
Sincerely,
(Your Name)
Example 3: Invitation for Second Interview
Dear (Candidate Name),
Thank you for your time and effort in the initial interview for the position of (position title) at (company name). We were very impressed with your skills and experience, and we would like to invite you to a second interview.
The second interview will be held on (date) at (time) at (location). During this interview, we will discuss your qualifications in more detail and give you a chance to learn more about the role and the company.
Please let us know if you are able to attend the second interview by (date). We look forward to meeting you again.
Sincerely,
(Your Name)
Example 4: Request for Additional Information
Dear (Candidate Name),
Thank you for your interest in the (position title) position at (company name). We have reviewed your resume and we are very interested in your qualifications.
Before proceeding to the next step in the interview process, we would like to request some additional information from you. Specifically, we would like to see a portfolio of your work.
Please send your portfolio to (email address) by (date). We appreciate your cooperation.
Sincerely,
(Your Name)
Example 5: Hiring On Hold
Dear (Candidate Name),
Thank you for your interest in the (position title) position at (company name). We were very impressed with your skills and experience during the interview process.
However, we have made the difficult decision to put the hiring process on hold due to unforeseen circumstances. We understand that this may be disappointing, but we hope that you will continue to consider (company name) for future opportunities.
We wish you all the best in your job search.
Sincerely,
(Your Name)
Example 6: Job Offer Withdrawn
Dear (Candidate Name),
I am writing to inform you that we are withdrawing our offer of employment for the position of (position title) at (company name).
This decision was made after careful consideration and was based on information that came to light after the offer was made. We apologize for any inconvenience this may cause, and we wish you all the best in your job search.
Sincerely,
(Your Name)
Example 7: Offer of Employment Withdrawn
Dear (Candidate Name),
I am writing to inform you that we are withdrawing our offer of employment for the position of (position title) at (company name).
This decision was made due to a change in circumstances that was beyond our control. We understand that this may be disappointing news, and we apologize for any inconvenience it may cause.
We wish you the best of luck in your job search.
Sincerely,
(Your Name)
Following Up on the Hiring Decision: Tips for a Thoughtful Email
After submitting your application and waiting patiently, you might find yourself eager to learn the hiring manager’s decision. Sending a follow-up email can be a polite and professional way to inquire about the status of your application.
Carefully Craft Your Subject Line
- Keep it concise and attention-grabbing.
- Use specific keywords like “Follow-up on [Job Position].”
- Personalize it by including the company or hiring manager’s name.
Address the Hiring Manager
Use a formal salutation with the hiring manager’s name, if known. Show respect and professionalism in your approach.
Express Your Continued Interest
- Reaffirm your enthusiasm for the position.
- Highlight specific aspects of the role that resonate with your skills and experience.
Show Flexibility
If the hiring process is still ongoing, express your willingness to participate in additional interviews or assessments if necessary.
Be Polite and Patient
- Understand that hiring decisions may take time.
- Avoid sending multiple follow-up emails too frequently.
Use a Positive Tone
- Keep your email positive and upbeat.
- Emphasize your confidence in your fit for the role.
Thank the Hiring Manager
- Express your appreciation for their time and consideration.
- Thank them for the opportunity to apply.
Proofread Thoroughly
Ensure your email is free of errors in grammar and spelling. A well-written email reflects your professionalism.
Be Prepared for Different Outcomes
- Be ready to accept both positive and negative responses.
- Maintain a professional and respectful tone, regardless of the outcome.
Craft a Meaningful Sign-Off
Use a formal closing, such as “Sincerely” or “Best regards,” followed by your full name.
FAQs for Sample Email to Follow Up on Hiring Decision
Q: How long should I wait to follow up?
A: It is generally recommended to wait at least one week after applying for a job before sending a follow-up email. This gives the hiring manager time to review your application and make a decision.
Q: What should I include in my follow-up email?
A: In your follow-up email, you should express your continued interest in the position and thank the hiring manager for their time and consideration. You can also use this opportunity to reiterate your skills and qualifications, and to address any specific concerns or questions that the hiring manager may have.
Q: What subject line should I use?
A: Your subject line should be brief and attention-grabbing. It should make it clear to the hiring manager what the email is about, and it should encourage them to open it.
Q: What if I haven’t heard back after sending a follow-up email?
A: If you haven’t heard back from the hiring manager after sending a follow-up email, you can try sending another email after a few more days. You can also try calling the hiring manager’s office or sending them a message on LinkedIn.
Q: Should I follow up with a phone call?
A: Following up with a phone call can be a good way to express your enthusiasm for the position and to show that you’re serious about it. However, it’s important to be respectful of the hiring manager’s time, so only call them if you haven’t heard back after sending a follow-up email.
Q: What should I do if I get a rejection letter?
A: If you get a rejection letter, don’t be discouraged. Take some time to review the letter and to identify any areas where you could improve your application. You can also use this opportunity to network with people in your field and to learn more about the job market.
Q: How can I improve my chances of getting a job?
A: There are a number of things you can do to improve your chances of getting a job, such as tailoring your resume and cover letter to each job you apply for, practicing your interviewing skills, and networking with people in your field.
Thanks for Reading: Catch Ya on the Flip Side!
Well, folks, that’s a wrap for our quick guide on crafting a killer follow-up email after a job interview. Hopefully, you found this helpful and informative. Remember, the key is to be polite, respectful, and professional. Keep it concise, highlight your skills and enthusiasm, and don’t forget to proofread before sending.
Now, I know the job search can be a tough and nerve-wracking process, but hang in there! Stay positive, keep applying, and never give up on your dreams. And who knows, maybe that perfect job is just one email away.
Be sure to visit us again soon for more career advice, tips, and tricks. In the meantime, keep hustling and stay focused. Good luck, and remember, you’ve got this!